When Mark sheets & Certificates Goes Online

Secure Electronic Transcription is here to stay!!

While an increasing number of universities and colleges across the country have strted adopting it in a big way, the students can see manifold benefits coming in the form of easier overseas applications and faster availiablity of results & marksheets.

Several universities in the country have begun to adopt secure electronic transcription (SET) technology while offering mark-sheets and certificates. Transcripts are nothing but soft copies of the mark sheets and other documents which enables quick online document verification and transactions in no time.

So far 200 institutions, including 25 universities, in the country and 125 universities abroad have become part of the online transcript system being introduced by Myeasydocs. Thanks to Global Document Authentication System (GDAS) technology developed by Myeasydocs, a firm incubated at Indian Institute of Technology (IIT) Madras, several universities and autonomous colleges in the country, including Calicut University, the University of Kerala and the Cochin University of Science and Technology (CUSAT), are all set to implement the new online transcript system. Recently Delhi University has also initiated the process.

“It enables secure transfer of mark sheets, certificates and any important academic or non-academic documents through Internet like the way banks transfer funds. It is as secure as funds are transferred over the Internet”, said an official of Myeasydocs. The greatest benefit would be for the students seeking higher education and employment, in foreign countries. Having moved to electronic verification of certificates in the last couple of years, the universities are now all set to launch SET.

The Calicut University is the first institution in Kerala to move to electronic verification. The University of Kerala and CUSAT have also adopted the process and they are currently awaiting the implementation of the transcript system. Last year Bombay University has also gone online transcriptions of the Certificates and mark sheets.

“When companies recruiting students from the campus approach universities for verification, the students themselves could seek online transcripts for their higher studies. Online transcripts can greatly reduce the effort and time they currently spend for it. We have become part of the safe network created by Myeasydocs. Now it is just a question of time for the implementation of the new system,” said an official of Calicut University.

But for that verification and transcription of the documents students have to paying a required fees. The details will automatically be mailed to those seeking them from any part of the world. It is also complained that some of the universities are charging exorbitant amount of money for fees. The Calicut University current charges Rs. 1,500, which is too high for the students of marginal background. “There is a proposal to reduce it. They will most probably reduce it for the students,” said university officials.

Some of the leading colleges that have adopted the new technology are Loyola College, Chennai; Karunya University, Coimbatore; PSG College of Technology, Coimbatore; Dr. Mahalingam College of Engineering and Technology, Coimbatore; and K.S. Rangasamy College of Technology, Coimbatore to name a few.

“Online verification and transcription are expected to put an end to the fleecing of the candidates by certain agencies. The name of the person who verified the document and other details such as date and time being mentioned in the file, transparency is expected to be enhanced at the Universities,” said official from Delhi University. “Previously it used to take several manual hours for document verification at universities and institutes, the process has now become a matter of minutes with computerization and e-governance on the campuses. With things going online and education and careers depending a great deal on it” said Ritesh Sharma, a student of Delhi University.

“The online process will not only save students from standing in long queues, but also make their documents more accessible. Earlier, when a student lost their documents, applying for a duplicate copy was a long and tiresome process. Now the entire process will be online, receiving duplicate copies of documents will be much easier and hassle free. The initiative goes a long way in benefiting both, students and educational institutes in maintaining records at the click of a button,” said Gautam Tyagi, a student of Management College from Gurgaon.