JD full form is the Job Description. It is a written statement which consists of facts telling about the purpose, general tasks, duties and responsibilities of a position.
As mentioned above, the full form of JD is the Job Description. It is a document which states all the duties, responsibilities and skills required for the specific role.A job description consists of well explained tasks, duties, responsibilities and function of position. It also tells about the purpose and requirement of the organization which helps the applicant to apply for that particular job profile or vacant post.
What are the main sections of the Job Description?
Below mentioned are sections which are included while writing the Job Description
IdentificationofJob: It describes the job which consists of a brief about the job profile.
Summary of Job: It includes all the important points related to the job which includes stipend, package, duration and much more.
Responsibilitiesandduties: As every post has different duties and responsibilities which candidate has to follow.
Standardsofperformance: It clearly states about organizations' work standards of which level they require an applicant to give an outcome.
Workingconditions: It includes a brief about the working environment offered by the organization.
SpecificationforJob: This part includes all the qualities required for the post, responsibilities and skills for the post or profile.
What is the importance of Job Description?
Below is the importance of the Job description:
Providing clarification of employer expectation
Provide information on how performance will be measured
Provide information related to the role and responsibilities during the job
Providing continuity of roles
Providing information on pay and grading systems
Providing references tool in issues of employee disputes
Providing references tool for issues related to discipline
Providing references for development and training
Providing references for performance reviews, counseling and appraisals
Helps in organization functioning smoothly
Providing uniformity while managing roles which helps increase the efficiency of the organization.
What are the important points while writing the Job Description?
Below mentioned are some headings/points which should be always included while writing a job description:
Titleandsummary: This is mandatory information which should be mentioned on top of the job description which includes information like job title, position, duration, etc.
Abouttheorganization: This consists of the organization’s vision, purpose and values in short forms.
Aboutrolesandresponsibilities: Detailed explanation of their roles and responsibilities if they join the organization.
Benefitsafterjoining: Describe perks and allowances given during the job
Abouttheteam: In brief tell about your teams which includes CEO/ director, senior employees
Aboutyourrequirement: Always provide information in bullet points about what skills you need in employees.
What are the limitations of Job Descriptions?
Mentioned below are the limitations of the Job Description:
It may not be suitable for senior managers as because of high post they have some freedoms
It may be inflexible in fast-changing organizations such as tech organizations
It goes out of date if not updated regularly
What are the DOs and Don'ts of the Job Description?
Do’s
Always refer to the writing guide
If possible, attend a workshop related to the Job Description
Always use a factual style of writing
It should be based on the needs of the department
It should be always accurate, complete and concise
Always write complete sentences
Always keep your sentences simple
Always use action verbs at the beginning of telling task or duty
Always be precise
Always focus on critical activities
Don'ts
Always avoid writing in narrative form
Don’t base your description on the basis of skills, interests and capabilities
Don’t write completely based on the classification of the job
Don’t write in the format of steps by step
Don’t write about occasional tasks
What are the basic steps for writing job descriptions?
4 steps are included in writing job descriptions:
1. Start with a job analysis
2. Identification of essential things
3. Cover all the key areas
4. Should be written in a simple style
Tips for writing effective job descriptions
Below mentioned are the tips for writing job descriptions in a more effective and impressive way:
1. First impression should be good
2. Start with the most important information
3. Don’t use informal words
4. Write only important requirements
5. Don’t be bias
6. Be clear about information
7. Don’t write in a confusing way
8. Highlight the company’s culture
9. Write SEO-friendly content
10. Use clear and easily understood language
FAQs
What is the full form of JD?
The full form of JD is Job Description
Does JD need to be updated?
Yes, JD should be updated on a regular basis which helps in attracting people towards the organization.
Are JD and Job advertisements same?
No, both terms are different, advertisement is just for getting attention of people towards the organization but JD is involved in detailed things.
Is it mandatory to create a JD?
Yes, for every organization JD creation is important because it gives complete information about organization, vacant post, in detailed requirement of organizations which helps the applicant to apply.