JD Full Form

JD full form is the Job Description. It is a written statement which consists of facts telling about the purpose, general tasks, duties and responsibilities of a position.

What is the full form of JD?

As mentioned above, the full form of JD is the Job Description. It is a document which states all the duties, responsibilities and skills required for the specific role.A job description consists of well explained tasks, duties, responsibilities and function of position. It also tells about the purpose and requirement of the organization which helps the applicant to apply for that particular job profile or vacant post. 

 What are the main sections of the Job Description?

Below mentioned are sections which are included while writing the Job Description

• IdentificationofJob: It describes the job which consists of a brief about the job profile.
• Summary of Job: It includes all the important points related to the job which includes stipend, package, duration and much more.
• Responsibilitiesandduties: As every post has different duties and responsibilities which candidate has to follow.
• Standardsofperformance: It clearly states about organizations' work standards of which level they require an applicant to give an outcome.
• Workingconditions: It includes a brief about the working environment offered by the organization.
• SpecificationforJob: This part includes all the qualities required for the post, responsibilities and skills for the post or profile.

What is the importance of Job Description?

Below is the importance of the Job description:

• Providing clarification of employer expectation
• Provide information on how performance will be measured
• Provide information related to the role and responsibilities during the job
• Providing continuity of roles
• Providing information on pay and grading systems
• Providing references tool in issues of employee disputes
• Providing references tool for issues related to discipline
• Providing references for development and training
• Providing references for performance reviews, counseling and appraisals
• Helps in organization functioning smoothly
• Providing uniformity while managing roles which helps increase the efficiency of the organization.

What are the important points while writing the Job Description?

Below mentioned are some headings/points which should be always included while writing a job description:

• Titleandsummary: This is mandatory information which should be mentioned on top of the job description which includes information like job title, position, duration, etc.
• Abouttheorganization: This consists of the organization’s vision, purpose and values in short forms.
• Aboutrolesandresponsibilities: Detailed explanation of their roles and responsibilities if they join the organization.
• Benefitsafterjoining:  Describe perks and allowances given during the job
• Abouttheteam: In brief tell about your teams which includes CEO/ director, senior employees
• Aboutyourrequirement: Always provide information in bullet points about what skills you need in employees.

 What are the limitations of Job Descriptions?

Mentioned below are the limitations of the Job Description:

•  It may not be suitable for senior managers as because of high post they have some freedoms
•  It may be inflexible in fast-changing organizations such as tech organizations
•  It goes out of date if not updated regularly

 What are the DOs and Don'ts of the Job Description?

Do’s

• Always refer to the writing guide
• If possible, attend a workshop related to the Job Description
• Always use a factual style of writing
• It should be based on the needs of the department
• It should be always accurate, complete and concise
• Always write complete sentences
• Always keep your sentences simple
• Always use action verbs at the beginning of telling task or duty
• Always be precise
• Always focus on critical activities

Don'ts

• Always avoid writing in narrative form
• Don’t base your description on the basis of skills, interests and capabilities
• Don’t write completely based on the classification of the job
• Don’t write in the format of steps by step
• Don’t write about occasional tasks

What are the basic steps for writing job descriptions?

4 steps are included in writing job descriptions:

1.       Start with a job analysis

2.       Identification of essential things

3.       Cover all the key areas

4.       Should be written in a simple style  

Tips for writing effective job descriptions

Below mentioned are the tips for writing job descriptions in a more effective and impressive way:

1.       First impression should be good

2.       Start with the most important information

3.       Don’t use informal words

4.       Write only important requirements

5.       Don’t be bias

6.       Be clear about information

7.       Don’t write in a confusing way

8.       Highlight the company’s culture

9.       Write SEO-friendly content

10.   Use clear and easily understood language